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- Convert Scanned Pdf To Searchable Pdf
- Adobe Acrobat Searchable Pdf
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- OCR’d or “made-searchable” PDFs: Image-based PDFs can be made text searchable via the application of optical character recognition (OCR). During the OCR process, characters and the document structure are “read.”.
- Free searchable PDF software is also capable of recognizing plain handwriting, though in many instances, the recognition rate drops especially if the handwriting is `complex'. Complex in the sense that it uses a lot curves and angles. In any case, recent developments in OCR technology have improved the rate of recognition greatly.
Make all pdf files in a directory searchable. Acrobat Pro does have an Optical Character Recognition (OCR) engine built in, and under the right conditions can do a great job of converted pictures of words into actual searchable text. You'll find this feature in the Enhance Scans toolset. Click on the Recognize Text button and you'll be on your way.
You have lots of control and lots of possibilities for running effective and efficient searches in Adobe Acrobat. A search can be broad or narrow, including many different kinds of data and covering multiple Adobe PDFs.
If you work with large numbers of related PDFs, you can define them as a catalog in Acrobat Pro, which generates a PDF index for the PDFs. Searching the PDF index—instead of the PDFs themselves—dramatically speeds up searches. See Creating PDF indexes.
You run searches to find specific items in PDFs. Youcan run a simple search, looking for a search term within in a singlefile, or you can run a more complex search, looking for variouskinds of data in one or more PDFs. You can selectively replace text.
You can run a search using either theSearch window or the Find toolbar. In either case, Acrobat searches the PDF body text, layers,form fields, and digital signatures. You can also include bookmarksand comments in the search. Only the Find toolbar includes a ReplaceWith option.
When you type the first few letters to search in a PDF, Acrobat provides suggestions for the matching word and its frequency of occurrence in the document. When you select the word, Acrobat highlights all the matching results in the PDF.
The Search window offersmore options and more kinds of searches than the Find toolbar. Whenyou use the Search window, object data and image XIF (extended imagefile format) metadata are also searched. For searches across multiplePDFs, Acrobat also looks at documentproperties and XMP metadata, and it searches indexed structure tagswhen searching a PDF index. If some of the PDFs you search haveattached PDFs, you can include the attachments in the search.
Note:
PDFs canhave multiple layers. If the search results include an occurrenceon a hidden layer, selecting that occurrence displays an alert thatasks if you want to make that layer visible.
Where you start your search depends on thetype of search you want to run. Use the Find toolbar for a quicksearch of the current PDF and to replace text. Use the Search windowto look for words or document properties across multiple PDFs, useadvanced search options, and search PDF indexes.
A. Find field B. Find Previous C. Find Next D. ReplaceWith expands to provide text field
- Choose Edit > AdvancedSearch (Shift+Ctrl/Command+F).
- On the Find toolbar, click the arrow andchoose Open Full Acrobat Search.
Search appears as a separate window that you canmove, resize, minimize, or arrange partially or completely behindthe PDF window.
Arrange the PDF document windowand Search window
- Acrobat resizes and arranges the two windows side by side so that together they almost fill the entire screen.Note: Clicking the Arrange Windows button a second time resizes the document window but leaves the Search window unchanged. If you want to make the Search window larger or smaller, drag the corner or edge, as you would to resize any window on your operating system.
The Find toolbar searches the currently openPDF. You can selectively replace the search term with alternativetext. You replace text one instance at a time. You cannot make aglobal change throughout a PDF or across multiple PDFs.
- Type the text you want to search for in the text boxon the Find toolbar.
- To replace text, click Replace With toexpand the toolbar, then type the replacement text in the ReplaceWith text box.
- (Optional) Click the arrow nextto the text box and choose one or more of the following:
Includes the basic search options plus five additional options:
Use These Additional Criteria (documentproperties)
Appears only for searches across multiple PDFs or PDF indexes. You can select multiple property-modifier-value combinations and apply them to searches. This setting does not apply to non-PDF files inside PDF Portfolios.
Note: You can search by document properties alone by using document property options in combination with a search for specific text.
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Shows the additional options available in the Search window,in addition to the basic options.
PDF has been everyone’s favorite file format for sharing documents. It’s mostly because it retains all the text formatting and graphics inside it, and also the end-user doesn’t really need anything to open it except for a free PDF reader software. The only downside of the PDF format is that you can’t search for text inside these files as easily as you can with other files.
However, there are a few methods that let you perform the PDF search operation so you can search for a specific word in multiple PDF files at once on your machine. The following guide teaches you how to do just that.
How To Search Multiple PDF Files Using Acrobat Reader
The most popular way to search a PDF or multiple PDF files is to use the Acrobat Reader software on your computer. Here’s how you perform the task in the software.
- Open the Acrobat Reader on your computer.
- Click on the Edit menu and select Advanced Search.
- Select All PDF Documents in and then choose your PDF folder.
- Enter your search term in the input box.
- Click on the Search button.
- Hit Allow in the prompt on your screen.
The software will search for your given term in all the PDF files in your specified folder. You’ll see the results right in the search pane.
Searching For A Specific Search Term In Multiple PDF Files
Most PDF readers let you search for any text you want in your PDF files. It’s because PDFs are scannable documents, and like Microsoft Word files, their characters are also recognizable by your system.
What you can’t do easily with your PDF files, though, is that you can’t search for a specific term in multiple files at once. Pressing the Control + F key only searches the current document that’s open in the software but it doesn’t search any other PDF files.
If you have a lot of PDF files lying around and you’re looking for something specific in them, your best option is to use the advanced search feature of Acrobat Reader. It lets you look for your specific search terms in all the PDF files available in a single location on your computer.
Here’s the entire procedure to do so with Acrobat Reader:
Convert Scanned Pdf To Searchable Pdf
Download and install Acrobat Reader if you don’t already have it on your computer.
Launch the software and you’ll see your recent files list. The option you’re looking for is located in the Edit menu. Click on the Edit menu at the top and select the option that says Advanced Search. Alternatively, you can press Shift + Ctrl + F.
On the following screen, set the options as the following:
Where would you like to search? – select All PDF Documents in and then use the dropdown menu to select the folder where your multiple PDFs are saved.
What word or phrase would you like to search for? – enter the word you want to search for in your PDF files.
You can use the additional options to customize how your word is searched, such as tick-marking the Case-Sensitive checkbox so your search query is case-sensitive, and so on.
Finally, click on the Search button to begin searching.
Where would you like to search? – select All PDF Documents in and then use the dropdown menu to select the folder where your multiple PDFs are saved.
What word or phrase would you like to search for? – enter the word you want to search for in your PDF files.
You can use the additional options to customize how your word is searched, such as tick-marking the Case-Sensitive checkbox so your search query is case-sensitive, and so on.
Finally, click on the Search button to begin searching.
You can then review the results when they appear on your screen.
Using Windows Search To Search Inside PDF Files
PDF files can also be searched using the default Windows search option on your Windows machine. You need to first enable an option though as shown below.
Head to Control Panel > Indexing Options and click on Advanced.
Select the File Types tab on the following screen and look for pdf in the list. Tick-mark the box for pdf. Then enable the Index Properties and File Contents option and click on OK.
It’s time to add the PDF folders into the index list. To do so, open the same Indexing Options dialog box and click on Modify. Then choose the folder where your PDFs are and click on OK to get the folders added for PDF indexing.
Once Windows has finished indexing your PDFs and their contents, you’ll be able to search for text inside multiple PDF files at once.
Use SeekFast To Search PDF Files
SeekFast also lets you easily search for your terms in various file types including PDF. Here’s how it works.
- Download and install the software on your computer.
- Launch the software, enter in your search term into the search box at the top, click on the Browse button to select your PDF folder, and finally hit Search.
It’ll search for terms in all the PDF files located in your chosen directory.
Performing A PDF Search Using Foxit Reader
Foxit Reader also comes equipped with advanced search capabilities and you can use it to find whatever it is you want in your multiple PDF files.
Get the software installed on your computer and then launch it.
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Click on the search icon next to the search box at the top-right menu. It opens advanced search options.
On the following screen, select your PDF folder from the first dropdown menu, enter in your search term in the search box, checkmark other filters if you want to apply them, and finally hit that Search button.
Your search results should now be on your screen.
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How To Use UltraFinder To Search PDF Files
UltraFinder is an advanced search tool for Windows machines and it can be used to search for text inside your PDF files as well.
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Install and launch the tool on your Windows computer.
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Set the options as the following so it searches the contents of your PDF files. Then hit the green play button to start searching.
Find matches by – File contents
Find what – enter your search term here
Find where – add the directory where your PDFs are located
In files/types – *.pdf
Find matches by – File contents
Find what – enter your search term here
Find where – add the directory where your PDFs are located
In files/types – *.pdf
It’ll list out all the PDF files that it found your search word in.